Validate / CPSC eFiling data request template for suppliers
CPSC eFiling data request template for suppliers
Send this sheet to the factory. What comes back holds everything the seven data elements need.
Download the template (.csv) 19 columns, one row per product. Free to use and share.
| Column in the template | Data element it feeds | What to ask for | Template V3 column |
|---|---|---|---|
| Product name | Product ID | The name on the listing or the carton. | Product Name (Model) |
| SKU | Product ID | The identifier you sell the product under. One product per row. | SKU |
| Version | Product ID | A label for this version of the certificate, such as V1. You choose it; at most 19 characters. | New Version ID |
| Certificate type | Citation codes | CPC for a children's product, GCC for a general-use product. | Certificate Type |
| Citation codes | Citation codes | Every rule the product is certified to, separated by semi-colons. Take them from the test report. | Lab 1 Citation Codes |
| Manufacture date | Manufacture date | Month and year: MM/CCYY, for example 06/2026. | Manufacture Date |
| Factory name | Manufacture place | The factory that made the finished product, not the trading company. | Manufacturer Name |
| Factory address | Manufacture place | Street address, without commas. | Manufacturer Address Line 1 |
| Factory city | Manufacture place | Manufacturer City | |
| Factory province | Manufacture place | Manufacturer State/Province | |
| Factory country | Manufacture place | Manufacturer Country | |
| Factory postal code | Manufacture place | Manufacturer Zip/Postal Code | |
| Factory phone | Manufacture place | Manufacturer Phone | |
| Factory email | Manufacture place | Manufacturer Email | |
| Test date | Product test date | The most recent test: MM/DD/CCYY, for example 06/20/2026. | Last Test Date |
| Lab name | Testing laboratory | The laboratory named on the test report. | Lab 1 Name |
| CPSC lab ID | Testing laboratory | The 4-digit ID of a CPSC-accepted laboratory. | Lab 1 CPSC-ID |
| Test report number | Testing laboratory | The report number printed on the test report. | Lab 1 Test Report ID |
| Records kept by | Point of contact | Who keeps the test records: Importer, Manufacturer, Laboratory, Broker or Other. | Point of Contact (POC) for Test Result Records |
How to use it
- Download the file and open it in a spreadsheet. Format the date, ID and citation code columns as Text.
- Send it to the factory with one row per product already started: product name, SKU and version.
- Ask for the test report with it. Lab name, lab ID, report number, test date and citation codes all come from the report.
- Drop the returned file into the validator. It reads these column names as they are, checks every row, and builds the broker sheet or the Template V3 file.
Why these columns
CPSC's FAQ lists seven data elements for a Full PGA Message Set: product ID, citation codes, manufacture date, manufacture place, product test date, testing laboratory and point of contact. What each one means.
- The template asks for the lab's details so the lab can be matched to its CPSC ID. A lab that is not on CPSC's accepted list needs its address too; add columns as needed.
- The sheet is this site's own layout, not a CPSC form. The Template V3 column beside each field is where the value ends up.
- It collects data; it does not replace testing.
Questions
What information do I need from my supplier for CPSC eFiling?
The factory's name and full address with phone and email, the month and year of manufacture, and the test report: the laboratory, its CPSC lab ID, the report number, the last test date and the rules tested. Together with your product ID and a point of contact for test records, those are the seven data elements.